A DMS enables organizations to store, manage, and retrieve all organizational content and is a good fit for smaller-sized organizations. On the other hand, ECM software can offer all that a DMS has to offer and more! And it is perfectly suited for larger enterprises as it goes beyond storage and also offers capabilities like content capture, business process management, and long-term archival. It enables organizations to completely digitize their operations while effectively managing content.
A DMS can be considered appropriate for a department in an organization for its content storage and retrieval requirements. But from an entire organization perspective, ECM is the go-to option where critical decisions are based on content, and you have to digitize large and complex business workflows and connect a large number of applications and repositories
NewgenONE Content Services Platform can be used for creating, capturing, managing, delivering and archiving large volume of documents. NewgenONE provides highly scalable, unified repository for securely storing and managing enterprise content. It provides access to enterprise content directly and through integration with business applications. It provides centralized repository for enterprise documents and supports rights based archival.
NewgenONE supports both centralized and distributed scanning with policy based upload. Manages complete lifecycle of documents through record retention, storage and retrieval policies. Supports exhaustive document and folder searches on date, indexes and general parameters as well as full text search on image and electronic documents.
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Organizations looking for an advanced content platform capable of scaling for heavy workloads and that need deployment flexibility and advanced automation and AI capabilities should consider Newgen.
The Forrester Wave™: Content Platforms, Q1 2023

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Features of Newgen Document Management Software
Centralized storage
Cloud-based centralized repository makes it easier for organizations to digitally store documents in standardized file structures and formats. Allows easy management, access, and retrieval of documents as and when required
Version control and auditability
This enables users to keep track of changes that are being made to documents and leaves audit trails, permitting the reconstruction of actions taken on documents by individuals
Approval Workflows
DMS provides the ability to route documents from one person to another through inbuilt workflow capabilities for quick approvals and reviews
Security and access control
A DMS provides an extra layer of control through granular access to documents. Stringent security policies and role-based access control prevents unauthorized users from accessing sensitive documents
Easy search and retrieval
Electronic DMS allows easy search and retrieval of documents through intuitive search capabilities
Disaster recovery
Any good DMS will have a disaster recovery plan. Digitally archived paper documents are protected from any disasters. Documents stored in a DMS cannot be lost or misfiled and can be easily located with cross-indexing
Indexing
A DMS software enables assigning of metadata to documents for easy storage and retrieval
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All you need to know about Document Management Software
An enterprise document management software is a centralized tool that allows businesses to capture and manage scanned paper documents and multi-format digital documents. It is a comprehensive system that focuses on the optimum usage of structured data such as Word files, PDF files, Excels, PowerPoints, and other documents with defined data formats. This enables knowledge workers to efficiently utilize documents across the organization, boosting productivity.
ECM and DMS software, at their core, are both responsible for storing organizational content securely and safely so that it can be managed and accessed easily, helping the organization shift away from paper-based documents. But ECM offers much more when compared to DMS software.