NewgenONE Platform
Records Lifecycle Management
Centrally configure, manage, and archive documents and records for better accessibility, visibility, and efficiency across the records lifecycle
Manage your content lifecycle, from creation and holding to regulatory retention periods to disposal, ensuring effective service delivery and public accountability in real-time. Track physical and electronic records while maintaining their integrity and authenticity. Define and perform records classification and disposition of records according to your internal content management policies while meeting industry retention schedules and regulatory compliances, including DoD 5015.02, VERS, ISO 16175 1 & 2, ISO 15489, NRAA Oman and NRAA Singapore
Records Management Capabilities of NewgenONE Platform
Intuitive Dashboard
Unified view of all relevant information about records and related tasks through a catalogue of predefined widgets
AI-powered hyper-personalized interface for different user personas, adapting to roles and usage patterns
Secure Archival and Tracking
Policy-based, long-term archival of content, including physical, email, and social records
End-to-end management and tracking of documents and records while maintaining their authenticity and adhering to regulatory retention schedules
Controlled Records Storage and Access
Controlled information storage and access, and legal hold capabilities for preserving information and records retention
Accessibility of rights for file plans, records, requests, and returns, enabling greater functional security
Record Search and Retrieval Capabilities
AI-powered rule-based content archival and retrieval, improving accuracy and efficiency
A simple user interface to allow users to add and index documents, AI-driven intelligent search to quickly locate and manage records and access physical copies from storage systems
Detailed Reporting and Auditing
Tracking and accessing of physical documents and digital records
AI-driven detailed reports and audit trails
Integration Adaptors
Ready-made connector for MS SharePoint online or on-premises enabling manual and automatic filing of records from to RMS.
Archiving of records and content from MS Office applications such as Outlook, Word, Excel, PowerPoint, etc.
