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Leverage the unified procurement management framework, built on NewgenONE—a low code digital transformation platform—to optimize and manage the end-to-end purchasing process seamlessly. Tap the solution’s built-in capabilities to manage critical processes across the procurement cycle, including requests for quotes (RFQs), pricing & discounts, purchase planning, ordering & requests, purchase orders (POs), delivery & scheduling, and open orders & budget accounting, portal-based quote/bid submission, final invoicing, and disbursement of payments. Integrate with different ERPs, third-party systems, and legacy applications to gain detailed insights into complete lifecycle of transactions and maintain reliable, risk-free operations.

Solution Built On NewgenONE Platform for Procurement Management

Purchase Requisition (PR) to Quote Comparison

Quick creation of purchase indent

Easy classification of purchase requisitions

Guided vendor selection

Simplified quotation creation

Purchase requisition generation based on inventory and approvals

Vendor portal-based submission and comparison of quotes

Auto-ranking of vendor quotes for informed decision making

Bid Management

Online bidding against non-satisfactory vendor quotations

Options for selecting a specific set of vendors for bidding

Bid duration settings for each request

Auto alerts and notifications

Bid submission via portal, with visibility into bid ranking and status

Contract Lifecycle Management

Real-time audit of contracting actions

Smarter contract authoring and information tracking

Options for inviting counterparty for collaborative negotiations, minimizing TATs

Contracts signing and distribution to relevant stakeholders

Robust tracking of obligations, performance, and renewals with intelligent governance

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Vendor Onboarding and Management

Configurable business validation rules to avoid fraudulent requests

Options for blocking/unblocking specific vendors based on the final decisions

Dynamic approvals based on predefined business rules

Smart communications to relevant stakeholders

Robust integration with ERPs

Exception handling and comprehensive auditing

Purchase Order

Generation of purchase orders, acknowledgment, and award letters

Instant pushing of PO details into ERP applications

Reverse update ERP purchase order number to workflows

Alerts and notifications to vendors on successful generation of POs

Real-time visibility into open purchase orders on the portal

Inventory Management

Creation of advance shipment notice based on electronic notifications from vendors

Timely communications with vendors in case of delayed shipments

Robust integration with ERP to post goods receipt notes (GRNs)

Visibility for vendors against processed GRNs on the vendor portal

Intuitive dashboard for real-time status and updates

Invoice Processing

Multi-channel capturing of invoices

AI-powered classification and multi-engine extraction of invoices

AI-powered de-dupe checks

Image-assisted validations and fuzzy matching

Exception management, approvals, and payment management

Robust built-in rules for touchless processing of invoices

Seamless communication and query management with vendors via the vendor portal

Strict adherence with local and global laws & regulations

Vendor Portal

Approval-based sign-up for vendors

Smooth submission of invoices with detailed tracking

Instant response mechanism against invoice-related queries

Self-transaction initiation and tracking by vendors

Seamless management of vendor documents

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