Electronic Document and Records Management System

Digitize your enterprise-wide, mission-critical documents and electronic records to minimize corporate risk and increase accountability with EDRMS implementation.

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 Electronic Documents and Records Management Software (EDRMS) - Electronic Document and Records Management System

Electronic Documents and Records Management Software (EDRMS)


Our EDRMS software will manage the end-to-end content lifecycle, from creation to disposal, to ensure effective service delivery and public accountability. Capture, process, and view various content types, including physical paper documents, e-mails, and social media posts. Software solution that will streamline your physical paper records and digital records by leveraging the application’s key features, including multi-channel content capture, compliant records management functionality, secure archival, version management, and faster retrieval.

 -  - Electronic Document and Records Management System
Electronic Document and Records Management System

Centralized Enterprise Content Management

  • Centralized repository with online accessibility and comprehensive search features
  • Integrated social media engine for capturing, monitoring, and archiving social content and customer interactions

Comprehensive Content Search and Retrieval

  • Comprehensive search features for file plan and records, based on general content properties, including date, range, and metadata fields
  • Integrated systems for faster information retrieval

Streamlined Information Management and Access

  • Online self-service portal to provide easy information access to customers
  • Simple user interface for end-users to add and index documents, search a record, share information, and ask for a physical copy
Electronic Document and Records Management System

Unified, Platform-based EDRMS System

  • Extensible platform for integrations with business systems and disparate IT infrastructure, reducing data redundancies, delays, and duplication of information
  • Expansive integration frameworks for interoperability of systems and agencies

Data Security and Integrity

  • Comprehensive records lifecycle management for long-term storage of content, retention, and preservation rules for records
  • Rights-based access and encrypted storage to ensure information security
  • Modifications not allowed in documents marked as ‘records’ to maintain data integrity

Compliance and Risk Management

  • ISO Certified and Compliant with DOD 50515.02, VERS, and National Archives and Records Administration records management
  • Extensive workflow audit trails and robust permissions and policy-based security to reduce risk
  • Compliance through automation and other business processes to meet regulatory requirements

Solutions for Government Organizations

Digitize your enterprise-wide, mission-critical documents...

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Modernize key Indian government ministries and departments...

Success Stories

Digitally transformed processes  - Electronic Document and Records Management System
Digitally transformed processes
An Australian state government agency automated 13 processes and streamlined its records management
Gained 360-degree visibility of documents and records - Electronic Document and Records Management System
Gained 360-degree visibility of documents and records
A Middle Eastern government body streamlines their records management processes for improved operational efficiency and...
Improved document security and centralization - Electronic Document and Records Management System
Improved document security and centralization
A US-based public safety department achieves greater security and accessibility by digitizing their document management...

Learn More

Case Study: A US-based Health Plan Transforms Operations with Newgen’s Provider Ecosystem Solution

Case Study

A US-based Health Plan Transforms Operations with...

The client is a leading health plan in the United States, having business in multiple ...

Case Study: A Singapore-based Government Polytechnic Institution Streamlines Records Management with Newgen

Case Study

A Singapore-based Government Polytechnic Institution...

Using Newgen's records management system (RMS), the client enabled end-to-end records management and seamlessly migrated ...

Case Study: Apex Indian Government Body Streamlines Content Lifecycle and Automates Key Processes with Newgen

Case Study

Apex Indian Government Body Streamlines Content Lifecycle...

Download the case study to learn how an apex Indian government body streamlined their content ...

Case Study: Leading Government Intelligence Agency Leverages Newgen’s Case Management Solution to Prevent Suspicious and Fraudulent Financial Transactions

Case Study

Leading Government Intelligence Agency Leverages...

Download the complete case study to learn how the agency effectively mitigated suspicious financial transactions ...