Document Management Software - Document Management Software

Document Management Software

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What is Enterprise Document Management Software (DMS)?

An enterprise document management software is a centralized tool that allows businesses to capture and manage scanned paper documents and multi-format digital documents. It is a comprehensive system that focuses on the optimum usage of structured data such as Word files, PDF files, Excels, PowerPoints, and other documents with defined data formats. This enables knowledge workers to efficiently utilize documents across the organization, boosting productivity.

Advantages of Document Management Software

Centralized storage

Cloud-based centralized repository makes it easier for organizations to digitally store documents in standardized file structures and formats, manage, access, and retrieve documents as and when required

Collaboration

A good DMS enables stakeholders to share and collaborate on files, irrespective of their location, effectively helping in breaking down organizational silos

Easy search and retrieval

Electronic DMS allows easy search and retrieval of documents through intuitive search capabilities

Indexing and classification

A modern DMS enables auto-classification of documents based on document layout as well as content

Version control and auditability

This enables users to keep track of changes that are being made to documents and leaves audit trails, permitting reconstruction of actions taken on documents by individuals

Security and access control

A DMS provides an extra layer of control through granular access to documents. Stringent security policies and role-based access control prevents unauthorized users from accessing sensitive documents

Disaster recovery

Any good DMS will have a disaster recovery plan. Digitally archived paper documents are protected from any disasters. Documents stored in a DMS cannot be lost or misfiled and can be easily located with cross-indexing

Success Stories

Improved policy record management - Document Management Software
Improved policy record management
A leading insurance company with 250+ million customers enhanced...
Efficient administration and better decision making - Document Management Software
Efficient administration and better decision making
One of the fastest growing states in India streamlined key operations...
Faster and smooth access to documents - Document Management Software
Faster and smooth access to documents
A Leading oil company improved process efficiency by ensuring better tracking...