Your enterprise’s critical information may exist in different forms, such as paper, digital formats, office documents, and across multiple locations. Gathering and capturing the sheer volumes of information effectively and accurately from the deluge of organizational content is a tedious process, especially when it is done manually. To overcome these challenges, it is important for business leaders, like you, to streamline the process of data acquisition and information capture.
It is the process of capturing unstructured information from paper-based or digital documents and translating the same into structured data, readable by a digital device.
The first step in an organization’s digital transition starts with digitizing its paper-based processes. With the help of data capture software, you can streamline data management while replacing traditional paper-based forms.
Understanding Use Case with an Electronic Document Management System
A financial institution can leverage an electronic document management system to extract relevant details from a supporting document provided by the customer, such as identity proof. The document digitizing software will automatically retrieve information, including name, address, contact details, etc. from the document. This helps minimize manual errors, boost employee productivity, and drastically reduce the time for account opening.
Business Benefits of Digital Document Management
In the above example, it is evident that enterprises can maximize their organizational efficiency by using digital document management. Let us dive deep into some of the other business benefits of the document digitizing software:
- Reduction of operating costs through automation of document-intensive business processes, such as document handling, storage, and manual data entry
- Resource optimization through automating time-consuming and error-prone manual tasks, including document classification, data separation, and data indexing
- Faster document processing through concurrently performing bulk scans, classifications, image enhancements, and extractions
Furthermore, the electronic document management system can be advanced to the next level by combining data capture functionalities with content management, process automation, and workflow capabilities. The data capture software can unlock new avenues for enhanced data capture, efficient content management, smarter decision-making, and improved workforce productivity.
