Records Management System - RECORDS MANAGEMENT SYSTEM



Secure Archival and Management of Physical, Electronic & Social Records

Records Management System -

In your enterprise content lifecycle, effective archival and management of physical, electronic, e-mail and social records is highly critical. It not only enables you to comply with myriad external regulations, but also gives you better control over information- ensuring access to the right information at the right time.

Our Enterprise Content Management (ECM) Suite offers a robust Records Management System that enables end-to-end management of your physical and electronic documents while retaining its integrity and authenticity. The system is DoD 5015.02-STD certified along with Victoria Electronic Record System (VERS) certification. It allows you to define and enforce records classification, retention and disposition as per your internal content management policies.


Records Management System

  • Manage and track both physical and electronic records
  • Apply disposition policies for records and record folders
  • Integrate with other enterprise applications and simplify content sharing and collaboration
  • Establish access rights on file plan, records, request/return such as transfer requests & overdue items and administrative functions, enabling functional security for sharing and transferring records
  • Archive emails and related attachments
  • Manage vital records and apply multiple Legal Hold for preserving relevant information

Social Media Records Management

  • Monitor social media pages of your company and view & reply to social messages
  • Analyze sentiment of posts and categorize as complaints, requests or other
  • Archive social records as per defined classification scheme and retention and disposition policies
  • View and search social media conversation threads
  • Leverage ready-to-use integration adapters for social media platforms such as Facebook, Twitter and LinkedIn

Rule-based Content Archival and Retrieval

  • Archive multiple content assets from SharePoint workgroup repositories and from other workgroups & business systems
  • Manage records with retention, storage and retrieval policies
  • Assign rights for secure search and retrieval of documents

Comprehensive Record Lifecycle Management
Enable cost effective, policy based long-term archival of content, including physical, electronic, email and social records.

Enhanced Governance and Compliance
Manage mission-critical records and control information storage and access, thus enhancing accountability.

Complete Tracking of Documents 
Track physical movement of documents and easily find the the location of records in warehouse. Gain visibility through detailed  reports and audit trails.

Easy Manageability using a User-Friendly Desktop
Leverage a simple user interface and allow end users to add & index documents, search a record and access a physical copy

End-to-end Social Records Management
Enable comprehensive records management by archiving and managing content from social media platforms as well.

Records Management System - The Forrester Wave™: ECM Content Platforms, Q3 2019

The Forrester Wave™: ECM Content Platforms, Q3 2019

Get the complete report to know how Newgen is a good fit for enterprises looking to modernize their critical content and process applications and seeking a fresh, cost-effective alternative to older apps.


Records Management System - 15 ECM Platform Considerations for a Truly Digital Content Management

15 ECM Platform Considerations for a Truly Digital Content Management

Find the best content management technology for your business.


Records Management System - Whitepaper: Connect for a Digital Enterprise

Whitepaper: Connect for a Digital Enterprise

How to reinvent your workplace to drive digital transformation?

Newgen OmniDocs ECM Suite is certified for National Records & Archival Authority compliance