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e-Invoice Support     |     Zero Touch Processing     |     Gamified Experience    |    AI-enhanced OCR Capabilities     |     | Predictive Auto Approval     |     Fuzzy Purchase Order Matching     |     AI-based Multi-engine Voting     |     Anomaly Detection for Proactive Fraud Management     |     Automated Account Coding for Non-PO Invoices     |     | Budget Forecasting     |     e-Invoice Support     |     Zero Touch Processing     |     Gamified Experience    |    AI-enhanced OCR Capabilities     |     | Predictive Auto Approval     |     Fuzzy Purchase Order Matching     |     AI-based Multi-engine Voting     |     Anomaly Detection for Proactive Fraud Management     |     Automated Account Coding for Non-PO Invoices     |     | Budget Forecasting     |     e-Invoice Support     |     Zero Touch Processing     |     Gamified Experience    |    AI-enhanced OCR Capabilities     |     | Predictive Auto Approval     |     Fuzzy Purchase Order Matching     |     AI-based Multi-engine Voting     |     Anomaly Detection for Proactive Fraud Management     |     Automated Account Coding for Non-PO Invoices     |     | Budget Forecasting     |     e-Invoice Support     |     Zero Touch Processing     |     Gamified Experience    |    AI-enhanced OCR Capabilities     |     | Predictive Auto Approval     |     Fuzzy Purchase Order Matching     |     AI-based Multi-engine Voting     |     Anomaly Detection for Proactive Fraud Management     |     Automated Account Coding for Non-PO Invoices     |     | Budget Forecasting     |     e-Invoice Support     |     Zero Touch Processing     |     Gamified Experience    |    AI-enhanced OCR Capabilities     |     | Predictive Auto Approval     |     Fuzzy Purchase Order Matching     |     AI-based Multi-engine Voting     |     Anomaly Detection for Proactive Fraud Management     |     Automated Account Coding for Non-PO Invoices     |     | Budget Forecasting     |     e-Invoice Support     |     Zero Touch Processing     |     Gamified Experience    |    AI-enhanced OCR Capabilities     |     | Predictive Auto Approval     |     Fuzzy Purchase Order Matching     |     AI-based Multi-engine Voting     |     Anomaly Detection for Proactive Fraud Management     |     Automated Account Coding for Non-PO Invoices     |     | Budget Forecasting     |    

Key Features of Newgen’s Vendor Invoice Processing Automation Solution

Intelligent Invoice Processing & Data Extraction

Leverage AI-powered OCR to automate invoice handling with multi-channel initiation and seamless data capture. The system accurately extracts key invoice headers and line items using multi-engine extraction and intelligent voting from various sources, including vendor portals, email, and JSON. With real-time extraction and suggestive dropdowns, users benefit from enhanced data precision, minimizing manual effort and errors.

Smart Validation & Compliance Assurance

Eliminate errors while ensuring compliance with multi-type invoice support, deduplication checks, and three-way matching. Enable field-level validations, mandatory invoice detail checks, and alerts for missing or incorrect information. Fetch PO and GRN details to prevent mismatches, while tracking the last five transactions and vendor STP enhances supplier compliance. Additionally, assistive coding for non-PO invoices ensures structured validation across diverse invoice types.

Automated Approvals & Exception Management

Enhance workflow efficiency with dynamic, sequential, and parallel approvals based on predefined business rules. Leverage Delegation of Authority (DOA)-based approvals, mobile and email-based authorization, and automated reminders for pending actions. Users can utilize exception management capabilities to raise and respond to queries, receive alerts and notifications, and interact via helpdesk support, ensuring quick resolution of discrepancies and delays.

Seamless Payment Processing & Business Intelligence

Streamline payment reconciliation with real-time ERP integration, silent parking, and BOT-driven processing. Fetch payment details directly from popular ERP platforms such as SAP, Oracle, Microsoft Dynamics 365 ensuring faster and error-free payment updates. Utilize operational, performance, and spend analytics dashboards to gain deep evidence-based insights into invoice trends, extraction accuracy, and approval efficiency empowering data-driven financial decisions.

Intelligent Invoice Processing & Data Extraction

Leverage AI-powered OCR to automate invoice handling with multi-channel initiation and seamless data capture. The system accurately extracts key invoice headers and line items using multi-engine extraction and intelligent voting from various sources, including vendor portals, email, and JSON. With real-time extraction and suggestive dropdowns, users benefit from enhanced data precision, minimizing manual effort and errors.

Smart Validation & Compliance Assurance

Eliminate errors while ensuring compliance with multi-type invoice support, deduplication checks, and three-way matching. Enable field-level validations, mandatory invoice detail checks, and alerts for missing or incorrect information. Fetch PO and GRN details to prevent mismatches, while tracking the last five transactions and vendor STP enhances supplier compliance. Additionally, assistive coding for non-PO invoices ensures structured validation across diverse invoice types.

Automated Approvals & Exception Management

Enhance workflow efficiency with dynamic, sequential, and parallel approvals based on predefined business rules. Leverage Delegation of Authority (DOA)-based approvals, mobile and email-based authorization, and automated reminders for pending actions. Users can utilize exception management capabilities to raise and respond to queries, receive alerts and notifications, and interact via helpdesk support, ensuring quick resolution of discrepancies and delays.

Seamless Payment Processing & Business Intelligence

Streamline payment reconciliation with real-time ERP integration, silent parking, and BOT-driven processing. Fetch payment details directly from popular ERP platforms such as SAP, Oracle, Microsoft Dynamics 365 ensuring faster and error-free payment updates. Utilize operational, performance, and spend analytics dashboards to gain deep evidence-based insights into invoice trends, extraction accuracy, and approval efficiency empowering data-driven financial decisions.

Current Usecase of NewgenONE Vendor Invoice Management Solution

  • Multiple Invoicing Party
  • Customs Invoice
  • Automatic & Manual Retention
  • Late Delivery Indicator
  • Normal Loss Tolerance
  • Manpower Indication
  • Insurance for Purchase Order (PO)
  • Multi-PO Invoice

 

Newgen’s Vendor Invoice Management and Automation Solution Capabilities

Intelligent Data Extraction & Validation

Automate header and line-item data extraction, perform real-time validations, and ensure error-free processing for accuracy and compliance.

AI-powered Categorization & Summarization

Automatically categorize documents, extract key insights, and summarize critical information, enabling faster decision-making and reduced manual effort.

Smart Auto-fill & Pre-loaded Queries

Accelerate workflows by pre-filling forms with AI-driven recommendations and answering underwriting queries with contextual insights.

Conversational AI for Interactive Query Resolution

Allow users to ask questions, receive instant AI-generated responses, and streamline decision-making with enhanced efficiency and accuracy.

Intelligent Data Extraction & Validation

Automate header and line-item data extraction, perform real-time validations, and ensure error-free processing for accuracy and compliance.

AI-powered Categorization & Summarization

Automatically categorize documents, extract key insights, and summarize critical information, enabling faster decision-making and reduced manual effort.

Smart Auto-fill & Pre-loaded Queries

Accelerate workflows by pre-filling forms with AI-driven recommendations and answering underwriting queries with contextual insights.

Conversational AI for Interactive Query Resolution

Allow users to ask questions, receive instant AI-generated responses, and streamline decision-making with enhanced efficiency and accuracy.

Agentic Customer Journey with Responsible AI

NewgenONE AI Agents leverage customer-approved data to deliver explainable and evidence-based models with full auditability. These agents are safeguarded by business rules and continuous monitoring to ensure reliable performance

Find Your Winning Strategy with Newgen

Learn how Newgen’s Vendor Invoice Management and Automation Solution is empowering vendors with seamlessly assert control over your cash and working capital management.

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