Still Doing Manual AP in 2025? Let’s Fix that Fast!

You must have surely heard, “Time is money.”

But have you ever calculated how much money you’re losing while trying to manage time?

Finance leaders, you know this well.

Every extra hour your team spends on manual, repetitive procedures, such as bill filtering, approvals, and error correction costs you time and money. This indicates that your accounts payable (AP) processes are stuck in the past and needs an upgrade.

Consider it like your team running a marathon with a heavy load of papers tied to their back—slow, inefficient, and exhausting.

However, there is a faster, easier, and more efficient way out.

Accounts payable automation!

Infact, the global accounts payable automation market hit USD 3.08 Bn in 2023 and is projected to increase at a CAGR of 12.8% from 2024 to 2030.

This growth highlights how leaders are prioritizing their investment in AP automation.

Let’s take a closer look at why and how automation is changing the game for finance leaders.

But First, What’s the Challenge for AP Teams?

It’s not just invoices.

For many businesses, the regular accounts payable workflow is manual, resulting in delays, inaccuracies, and back-and-forth loops.

Besides, manual AP processes are infamous for:

• Time-consuming data entry: Increased processing delays
• Human errors: Discrepancies in financial data
• Data extraction issues: Limited ability to extract line items from invoices of different formats
• Tracking challenges: Difficulty monitoring invoice status and approvals
• Missed discounts: Late payments result in missed opportunities for early payment discounts
• Duplicate invoice processing: Risk of paying the same invoice multiple times, leading to financial losses

Not only is this taxing. But it also takes away productive time that could have been redirected to service delivery, innovation, and growth.

Accounts Payable Automation to the Rescue

AP automation addresses these difficulties by digitizing the entire invoice-to-payment cycle. It leverages cutting-edge technologies, such as artificial intelligence, optical character recognition (OCR), and analytics to simplify recurring tasks. This includes operations, such as invoice capture, matching, duplicate payments check, approval, payment processing, and reporting.

Furthermore, it transforms your workflow with:

• Smart invoice capture: Uses OCR tech to scan, digitize, and extract data with laser-sharp accuracy and supports e-Invoicing for direct electronic submission
• Error-free matching: Matches and validates invoices with purchase orders (PO) and goods receipt notes (GRN) in seconds
• Optimized approvals: Routes predefined workflow invoices to the right approvers and effective tracking to keep things moving
• Efficient payments: Ensures payments are scheduled on time, every time. Plus, automation ensures compliance with payment terms, so you never pay a late fee again
• Crystal-clear insights: Generates comprehensive reports, from vendor performance to cash flow trends, that keeps you in control

The Big Payoff: Why Automation is Worth It

Let’s talk numbers.

Companies using AP automation have reported

• 81% lower processing costs
• 73% faster cycle times
• 70% time saving spent on operational processes

Think about that—less time wasted, more money saved. Additionally, it’s a win for your sanity. No more tracking down lost invoices or explaining late payments to vendors.

Okay, there’s more:

• Enhanced Accuracy: Eliminate human errors and ensure accurate data entry and processing
• Fraud Detection: Detect anomalies before they become an expensive affair

• Better financial visibility: Gain real-time insights into financial transactions, commitments, and cash flow

• Cost Savings: Cut down on costs associated with paper, storage, shipping, error corrections, and late fees

These transformative benefits are where an AP solution truly shines. Further, it makes a clear statement: AP automation isn’t an upgrade, it’s a must-have for modern businesses.

Looking for Automation and Beyond? Explore Newgen’s Accounts Payable Solution

Newgen’s Accounts Payable Automation empowers you to gain tight control of your finances and future-proof your operations. Faster approvals, better accuracy, and real-time insights. Delivered.

Here’s what makes Newgen stand out. Adding to the benefits mentioned above, Newgen’s solution goes beyond automation and offers value-additions designed to tackle real-world challenges:

• Flexible processing: Handle multiple invoices for a single PO effortlessly
• Custom dashboards: Personalized insights for every stakeholder, from finance heads to CFOs
• Duplicate invoice detection: No more overpaying vendors
• Seamless integration: Works seamlessly with systems you already use (ERP and financial tools)
• Scalability: As your business grows, your AP system keeps pace

In summary, our solution doesn’t just streamline AP.  It transforms your process into a strategic advantage.

Ready to Take the Leap?

You decide:

1. Keep navigating through the endless grind of manual processes
2. Choose a modern path—faster, smarter, and more productive

Whenever you’re ready, Team Newgen is here to guide you through every step of the way. Just a click away.

Contact us today and discover how Newgen can reform your AP process.