Streamlining Storage of Digital Content with Newgen

Streamlining Storage of Digital Content with Newgen

How Enterprises Can Manage Expanding Digital Content Efficiently and Cost-Effectively

The Growing Digital Content Challenge

As enterprises accelerate digital transformation, the volume and variety of digital content have surged exponentially. What once consisted of documents and spreadsheets has evolved into a mix of videos, audio files, images, social posts, and chats, each demanding more storage space and sophisticated management.

According to Research and Markets, the global digital process automation market is expected to reach USD 12.61 billion by 2023. This growth underscores one reality managing and storing digital content efficiently is now a business-critical function.

Banks, insurers, and government agencies handle diverse forms of content from video KYC recordings and dashcam footage to CCTV evidence and customer social interactions. However, with these new formats comes a steep rise in storage costs, security needs, and operational complexity.

The Ever-Flowing Ocean of Digital Content

A 10-minute HD video consumes nearly 100 MB of storage, while a 5-page text document uses only 50 KB. Even compressed scanned documents (100–200 KB) are far smaller than mobile-captured images of the same pages (4–5 MB).

This explosion in content volume and diversity creates multiple challenges:

• Rising investments in infrastructure, hardware, and backups.
• Difficulty in forecasting storage needs.
• Redundant data retention due to audit requirements.
• Increased maintenance and IT costs.
• Higher risk of data loss or corruption.

These issues make it clear traditional storage architectures are no longer sustainable in the era of digital-first operations.

The Cloud Conundrum

Cloud technology offers an elegant solution to these growing challenges, providing scalability, accessibility, and cost efficiency. The cloud enables enterprises to store and access content anywhere, anytime, while reducing infrastructure dependency.

Benefits of Cloud Storage

• Lower cost and effort compared to on-premises infrastructure.
• Enhanced data security and rights-based access control.
• Pay-as-you-go flexibility that adapts to business growth.
• Simplified collaboration across geographies.

However, migrating massive repositories from on-premises to the cloud can be daunting. Enterprises must ensure data integrity, compliance, and governance during the transition.

To illustrate the cost difference expanding on-premises storage by just 2 TB via a Storage Area Network (SAN) can cost nearly $100,000, while large-scale SANs can exceed $1 million. In contrast, cloud storage eliminates capital expenses, redirecting investment toward innovation and growth.

Introducing Newgen’s Storage Transition Manager (STM)

To simplify cloud adoption, Newgen offers the Storage Transition Manager (STM) built into its OmniDocs Contextual Content Services Platform. STM enables enterprises to migrate existing on-premises content to the cloud securely and intelligently, using a hybrid storage model.

The Hybrid Advantage

With STM, organizations can define custom rules for storing content:

• High-sensitivity or low-volume files remain on-premises.
• Large, high-volume media files move to the cloud.

This hybrid setup balances security with scalability, significantly reducing storage costs while maintaining full control and compliance.

Key Capabilities

• Automated Content Migration: Define rules for content type, root folder, or date range to move data automatically.
• Flexible Configurations: Simple setup without complex technical configurations.
• Seamless Cloud Integration: Direct storage in cloud environments like Amazon S3, S3 Glacier, or Deep Archive for optimal cost management.
• Low-Cost Archiving: Automatically transfer infrequently accessed data to cold storage tiers.

Unlocking Business Value with STM

Newgen’s STM on OmniDocs delivers tangible results across performance, security, and operational efficiency.

Business Benefits

• Ensure compliance and governance during migration.
• Enhance information security and reliability.
• Enable anytime, anywhere access to enterprise content.
• Reduce storage costs and optimize IT investments.
• Improve employee productivity through unified access.
• Foster cross-team collaboration by breaking content silos.

By managing content lifecycle intelligently, STM empowers enterprises to maintain agility while controlling storage costs.

The Power of OmniDocs Contextual Content Services

Newgen’s OmniDocs is an enterprise-grade Contextual Content Services Platform that manages the entire content lifecycle from capture and storage to retrieval, analysis, and archival.

Key Capabilities of OmniDocs

• Contextual Automation: Drive process efficiency by linking content directly to workflows.
• AI-Powered Content Intelligence: Enable intelligent data extraction, auto-classification, and sentiment analysis.
• Enhanced Compliance: Automate retention, ensure audit readiness, and mitigate risks.
• Cloud and Hybrid Flexibility: Deploy on any infrastructure on-premises, cloud, or hybrid.
• Unified Access: Retrieve, manage, and collaborate on content across repositories via a single interface.

Core Components

1. Capture: Intelligent document scanning, indexing, and extraction.
2. Manage: Centralized storage with access controls, versioning, and collaboration.
3. Process: Workflow integration for content-driven automation.
4. Store: Multi-tier cloud and on-premises options for optimized storage.
5. Comply: Record management with end-to-end audit trails.

With these capabilities, OmniDocs simplifies how enterprises manage, store, and utilize digital content in an increasingly data-rich world.

Future-Proofing the Enterprise

According to Gartner, by 2025, over 95 percent of new digital workloads will be deployed on cloud-native platforms, up from 30 percent in 2021. This shift underscores the urgency for enterprises to modernize their content storage strategies today.

By adopting Newgen’s OmniDocs STM, organizations can ensure their transition to the cloud is secure, compliant, and cost-effective laying the foundation for a smarter, more agile digital workplace.

About Newgen

Newgen Software is a global provider of a unified digital transformation platform with native process automation, content services, communication management, and AI/ML capabilities.

Leading enterprises worldwide trust Newgen to modernize content management, streamline workflows, and enhance customer engagement through innovation and intelligence.