Why NewgenONE Platform for Automating Accounts Payable Process

The Accounts Payable Imperative

In today’s competitive and fast-paced business environment, Accounts Payable (AP) is no longer a back-office function it’s a strategic enabler of financial efficiency and profitability. Manual, paper-driven AP processes often result in delayed payments, lost invoices, errors, compliance risks, and poor vendor relationships, all of which impact an organization’s working capital and reputation.

As enterprises evolve, CFOs are increasingly prioritizing digital transformation in finance operations to eliminate inefficiencies and enable transparency across the procure-to-pay lifecycle. NewgenONE’s digital transformation platform empowers organizations to automate AP processes end-to-end, optimize working capital, and strengthen compliance, while ensuring real-time visibility and control.

This eBook highlights seven key reasons why enterprises worldwide trust Newgen to streamline their Accounts Payable operations.

1. A Single, Comprehensive Platform

The NewgenONE Digital Transformation Platform provides a unified, cloud-based foundation for automating invoice processing, reconciling payments, and managing vendor communication.

With built-in AI, low-code, and robotic process automation (RPA), the platform replicates human actions, minimizes manual intervention, and accelerates approvals all without replacing existing systems.

Key Benefits

• Faster invoice approval cycles.
• Seamless integration with ERP systems like SAP, Oracle, and Workday.
• Reduced bill payment delays and penalties.
• Improved audit and compliance tracking.
• Real-time vendor visibility and self-service access.

By bringing people, processes, and data together, NewgenONE eliminates the inefficiencies caused by disconnected AP tools and manual interventions.

2. Domain-Rich Experience

With over three decades of expertise and more than 150 large-scale finance automation implementations globally, Newgen combines technology and industry experience to help CFOs streamline complex finance operations.

The platform has been successfully deployed for enterprises in manufacturing, retail, BFSI, FMCG, and IT services, among others.

Case Example

A leading FMCG company struggling with manual invoice handling automated its AP processes using NewgenONE. The result —

• Significant productivity gains through digital workflows.
• Higher transaction accuracy and better exception management.
• Faster invoice turnaround time and cost savings.

This success reflects Newgen’s ability to deliver measurable transformation tailored to each client’s operational context.

3. Consultative Approach

Newgen’s consultative partnership model ensures that every digital transformation journey aligns with the enterprise’s strategic goals.

A dedicated Center of Excellence (CoE) collaborates with finance leaders to analyze workflows, identify pain points, and design a future-ready AP roadmap focused on reliability, agility, and scalability.

Case Example

An EMEA-based franchise operator with over 4,500 branches centralized its invoice management and integrated it with its internal inventory system using NewgenONE.

• Invoices digitized and tracked across all branches.
• Accurate extraction and seamless exception handling.
• Reduced costs and improved financial governance.

By combining strategy with technology, Newgen ensures that AP automation becomes a sustainable transformation, not a one-time initiative.

4. Continuous Improvement and Innovation

Finance transformation is not a one-time project it’s a continuous evolution.

Newgen invests heavily in R&D and platform enhancements to future-proof enterprise processes. The platform evolves alongside business needs, ensuring enterprises remain compliant, efficient, and innovative.

As one of Newgen’s customers, Sakthi Finance Ltd., shared:

“Newgen has supported us in centralizing imaging and retrieving critical business documents. With automation, the turnaround time has drastically reduced, and documents are now easily accessible.”

This ongoing improvement mindset helps organizations sustain operational excellence while staying aligned with market and regulatory changes.

5. Ready-Made Adaptors for Seamless Integration

Integration challenges often derail digital initiatives. NewgenONE overcomes this with certified, ready-made adaptors that ensure real-time data synchronization across applications.

These adaptors connect effortlessly with ERP systems such as SAP, Oracle, COUPA, Workday, and Salesforce, enabling a unified, error-free data environment.

As Travel Corporation India Ltd. noted:

“The level of customization and adaptability Newgen offers gives them a competitive edge. Their product aligns perfectly with evolving business scenarios.”

This integration flexibility empowers CFOs to modernize without disrupting existing IT infrastructure.

6. Scalability and Flexibility

NewgenONE is designed to grow with your business. Its modular architecture and cloud-native infrastructure enable enterprises to scale horizontally across finance and accounting operations without increasing complexity.

This scalability minimizes total cost of ownership (TCO), ensures consistent user experiences, and provides agility for future expansion.

As HCL Technologies remarked:

“Newgen’s platform delivers scalable, faster, and efficient solutions perfectly suited for enterprise growth.”

With scalability embedded into the platform, organizations can confidently manage high invoice volumes, complex workflows, and evolving regulatory requirements.

7. Ready-to-Deploy, Use Case-Based Frameworks

Accounts payable processes vary by industry, but the underlying challenges invoice delays, visibility gaps, compliance risks remain consistent.

Newgen offers ready-to-deploy frameworks that cover 60–70% of use-case requirements out-of-the-box, reducing implementation timelines and ensuring faster ROI.

These frameworks come preconfigured with:

• Role-based dashboards and reports.
• AI-driven validation and reconciliation rules.
• Automated exception handling workflows.

As Capgemini Technology Services shared:

“Newgen helped us evolve from manual processes to an automated procure-to-pay environment. It saved full-time equivalents, cut turnaround time, and enhanced flexibility in our digital transformation journey.”

Real Business Impact of AP Automation with NewgenONE

Organizations leveraging NewgenONE for Accounts Payable automation have achieved measurable outcomes across efficiency, cost, and compliance metrics:

These outcomes underline how a unified, intelligent platform can transform AP from a cost center into a strategic driver of business value.

About Newgen

Newgen Software is a global provider of a unified digital transformation platform with native process automation, content services, and customer communication management (CCM) capabilities.

Enterprises across industries trust Newgen’s low-code platform to build complex, content-driven business applications for onboarding, servicing, lending, and finance operations.

With NewgenONE, CFOs gain a reliable partner to drive AP automation, operational efficiency, and business scalability unlocking simplicity and agility in every financial process.