NewgenONE Platform
AI-first Enterprise Records Lifecycle Management
Centrally configure, govern, and archive enterprise records across their entire lifecycle, enabling secure access, end-to-end visibility, and AI-driven efficiency from creation and retention to compliant disposition.
Orchestrate the end-to-end records lifecycle—from creation and legal hold to retention and defensible disposal—by embedding AI-driven intelligence into records governance. Automatically classify, track, and manage physical and digital records while preserving evidentiary integrity, authenticity, and compliance. Enforce policy-based disposition using intelligent workflows that adapt to regulatory changes and align with mandated standards such as DoD 5015.02, VERS, ISO 16175 (1 & 2), ISO 15489, NRAA Oman, and NRAA Singapore.
Enterprise-grade Records Management Capabilities of the NewgenONE Platform
AI-Powered Intuitive Dashboard
Secure Archival and Lifecycle Tracking
Controlled Records Storage, Access, and Legal Hold
AI-Driven Record Search and Intelligent Retrieval
AI-enabled Reporting, Audit Trails, and Compliance Insights
Enterprise-Grade Integration Adapters
AI-Powered Intuitive Dashboard
- Unified view of all relevant information about records and related tasks through a catalogue of predefined widgets
- AI-powered, hyper-personalized dashboards adapt to user personas, roles, and usage patterns for faster decision-making.
Secure Archival and Lifecycle Tracking
- Policy-based, long-term archival of physical, email, and digital records across the enterprise.
- End-to-end tracking and governance of documents and records while preserving authenticity and complying with regulatory retention schedules.
Controlled Records Storage, Access, and Legal Hold
- Controlled information storage and access, and legal hold capabilities for preserving information and records retention
- Accessibility of rights for file plans, records, requests, and returns, enabling greater functional security
AI-Driven Record Search and Intelligent Retrieval
- AI-powered rule-based content archival and retrieval, improving accuracy and efficiency
- A simple user interface to allow users to add and index documents, AI-driven intelligent search to quickly locate and manage records and access physical copies from storage systems
AI-enabled Reporting, Audit Trails, and Compliance Insights
- Real-time tracking and access of physical documents and digital records across their lifecycle.
- AI-driven reports and immutable audit trails to support compliance, transparency, and audit readiness.
Enterprise-Grade Integration Adapters
- Ready-made connectors for Microsoft SharePoint (online and on-premises) enabling manual and automated filing of records into the records management system.
- Seamless archival of records and content from Microsoft Office applications, including Outlook, Word, Excel, and PowerPoint.
AI-Powered Intuitive Dashboard
- Unified view of all relevant information about records and related tasks through a catalogue of predefined widgets
- AI-powered, hyper-personalized dashboards adapt to user personas, roles, and usage patterns for faster decision-making.
Secure Archival and Lifecycle Tracking
- Policy-based, long-term archival of physical, email, and digital records across the enterprise.
- End-to-end tracking and governance of documents and records while preserving authenticity and complying with regulatory retention schedules.
Controlled Records Storage, Access, and Legal Hold
- Controlled information storage and access, and legal hold capabilities for preserving information and records retention
- Accessibility of rights for file plans, records, requests, and returns, enabling greater functional security
AI-Driven Record Search and Intelligent Retrieval
- AI-powered rule-based content archival and retrieval, improving accuracy and efficiency
- A simple user interface to allow users to add and index documents, AI-driven intelligent search to quickly locate and manage records and access physical copies from storage systems
AI-enabled Reporting, Audit Trails, and Compliance Insights
- Real-time tracking and access of physical documents and digital records across their lifecycle.
- AI-driven reports and immutable audit trails to support compliance, transparency, and audit readiness.
Enterprise-Grade Integration Adapters
- Ready-made connectors for Microsoft SharePoint (online and on-premises) enabling manual and automated filing of records into the records management system.
- Seamless archival of records and content from Microsoft Office applications, including Outlook, Word, Excel, and PowerPoint.
