NewgenONE Platform
AI-first Enterprise Records Lifecycle Management
Centrally configure, govern, and archive enterprise records across their entire lifecycle, enabling secure access, end-to-end visibility, and AI-driven efficiency from creation and retention to compliant disposition.
Orchestrate the end-to-end records lifecycle from creation and legal hold to retention and defensible disposal by embedding AI-driven intelligence into records governance. Automatically classify, track, and manage physical and digital records while preserving evidentiary integrity, authenticity, and compliance. Enforce policy-based disposition using intelligent workflows that adapt to regulatory changes and align with mandated standards such as DoD 5015.02, VERS, ISO 16175 (1 & 2), ISO 15489, NRAA Oman, and NRAA Singapore.
Enterprise-grade Records Management Capabilities of the NewgenONE Platform
AI-powered Intuitive Dashboard
Unified view of all relevant information about records and related tasks through a catalogue of predefined widgets
AI-powered, hyper-personalized dashboards adapt to user personas, roles, and usage patterns for faster decision-making.
Secure Archival and Lifecycle Tracking
Policy-based, long-term archival of physical, email, and digital records across the enterprise.
End-to-end tracking and governance of documents and records while preserving authenticity and complying with regulatory retention schedules.
Controlled Records Storage, Access, and Legal Hold
Controlled information storage and access, and legal hold capabilities for preserving information and records retention
Accessibility of rights for file plans, records, requests, and returns, enabling greater functional security
AI-driven Record Search and Intelligent Retrieval
AI-powered rule-based content archival and retrieval, improving accuracy and efficiency
A simple user interface to allow users to add and index documents, AI-driven intelligent search to quickly locate and manage records and access physical copies from storage systems
AI-enabled Reporting, Audit Trails, and Compliance Insights
Real-time tracking and access of physical documents and digital records across their lifecycle.
AI-driven reports and immutable audit trails to support compliance, transparency, and audit readiness.
Enterprise-grade Integration Adapters
Ready-made connectors for Microsoft SharePoint (online and on-premises) enabling manual and automated filing of records into the records management system.
Seamless archival of records and content from Microsoft Office applications, including Outlook, Word, Excel, and PowerPoint.
