The Digital Pipeline Behind India’s Energy Ecosystem 

Did you know?

India’s energy sector is one of the most complex operational ecosystems in the world. And Newgen is helping modernise it at scale.

Pipelines move fuel. But decisions, safety checks, and daily operations move on content and workflows. As Newgen works closely with leading oil and gas enterprises, one thing is clear. Information needs a pipeline of its own.

Did you know that more than one crore enterprise documents have already been digitized and stored on Newgen’s platform for one of India’s largest oil and gas majors?

Or that 50 plus processes across 6 large departments now run digitally, supporting 5,000 users who together manage 25,000 plus transactions every month?

These are not isolated upgrades.

They signal how India’s energy infrastructure is preparing for a new era of speed, governance, and operational reliability.

Why oil and gas enterprises need a digital pipeline

India’s oil and gas companies manage nationwide operations. Refineries, depots, terminals, retail outlets, pipelines, and aviation fuel stations work together in a tightly coordinated system.

But their biggest bottlenecks come from:

• Manual document searches that delay decisions

• Fragmented workflows across departments

• Version mismatches in engineering drawings and contracts

• High dependency on paper for safety, inspection, and compliance

• Limited traceability during audits

• Slow movement of approvals across regional and central offices
• Disconnected operating environments across refineries, terminals, and field teams

A content management system alone cannot fix this.

Oil and gas enterprises need a system that brings documents, workflows, and users into a single, reliable digital pipeline. This is where Newgen builds the foundation for information flow at scale.

Newgen’s Digital Foundation for Oil and Gas: Built for National-Scale Operations

NewgenONE platform brings together content management, workflow automation, governance, and audit readiness. It helps oil and gas organisations run their operations with control, accuracy, and speed.

The platform delivers:

• A single repository for enterprise documents

• Fast digitisation using scanning, indexing, and automated classification

• Workflow automation for complex multi-step processes

• Department-wide standardisation

• Strong version control for safety and engineering documents

• Searchable archives for decades of operational data

• Audit-ready governance with full traceability

The outcome is simple. Information flows smoothly. Decisions move faster. Risk stays lower.

A Case Example: A Maharatna PSU automates over 50 content-centric processes with Newgen

A large oil and gas organisation with nationwide operations faced a familiar challenge. Rapid expansion increased the volume of documents, the number of users, and the complexity of cross-departmental workflows. Their physical document storage slowed audits and safety checks. Manual processing led to delays and inconsistencies.

Some of the issues included:

• Difficulty locating old engineering drawings and safety reports

• Manual, paper-driven approvals delaying operations

• Limited visibility into who approved what and when

• Disjointed processes across 6 departments

• Fragmented document sources across offices and depots

How Newgen Helped

Newgen deployed an AI-first Contextual Content Services Platform to move information smoothly across the enterprise.

• More than one crore documents were digitized and stored in a secure DMS

• 50 plus processes across 6 departments were automated

• 5,000 users adopted the system across plants, terminals, and offices

• 25,000 plus transactions now flow every month through unified workflows

This content services platform connected the full enterprise. Engineers accessed the right drawings instantly. Compliance teams retrieved reports in seconds. Approvals moved without delays. Safety and operational governance improved dramatically.

The impact that was delivered

• Faster decisions through instant access to documents

• Higher operational efficiency across core departments

• Lower compliance risk through automated tracking

• Better governance with complete visibility

• Standardisation of daily operations

• Reliable information across the enterprise lifecycle

• Better collaboration across regional and central teams

For an industry that deals with national infrastructure, this level of reliability changes everything.

If you are an Oil and Gas producer or distributor, ask yourself

• Are all your engineering and safety documents centrally governed?

• Can your teams find any file within seconds?

• Are your workflows automated from end to end?

• Is every approval traceable?

• Do your processes move at the speed your operations demand?

• Can your teams collaborate without chasing paper?

• Is your information pipeline as strong as your fuel pipeline?

Why this matters for India?

The energy sector fuels the country’s growth. When oil and gas operations become faster, well-governed, and data-driven, the benefits ripple across the economy. Supply chains strengthen. Downtime reduces. Safety improves. Infrastructure scales faster. Governance becomes predictable.

NewgenONE platform aligns with India’s development ambitions by supporting:

• Productivity

• Governance

• Operational reliability

• Energy security

• Faster nationwide execution

The benchmark for next level of Records Management

Not every platform is built for India’s energy scale. Newgen is.

At Newgen, we do not just digitize documents. We build digital pipelines that keep an entire sector moving.

Every document that flows through our platform supports a maintenance job done on time, a safety task completed without delay, or a critical decision taken with confidence.

As India strengthens its energy backbone, the operational engine behind it must be fast, governed, and intelligent.

Our commitment is simple.

Help India’s oil and gas enterprises run with clarity, speed, and control as the country moves toward a future-ready energy ecosystem.