{"id":2143524509,"date":"2025-03-07T00:00:00","date_gmt":"2025-03-07T00:00:00","guid":{"rendered":"https:\/\/newgensoft-v2.wordpoets.com\/resources\/blog\/2025\/03\/07\/importance-of-records-management\/"},"modified":"2026-07-08T17:04:56","modified_gmt":"2026-07-08T11:34:56","slug":"importance-of-records-management","status":"publish","type":"post","link":"https:\/\/newgensoft.com\/resources\/blog\/importance-of-records-management\/","title":{"rendered":"The Importance of Records Management in an Era of Compliance and Digital Efficiency"},"content":{"rendered":"<p><span class=\"TextRun SCXW87446132 BCX8\" lang=\"EN-IN\" xml:lang=\"EN-IN\" data-contrast=\"auto\"><span class=\"NormalTextRun SCXW87446132 BCX8\">According to research conducted by IDC, data workers dedicate\u202f<\/span><\/span><a class=\"Hyperlink SCXW87446132 BCX8\" href=\"https:\/\/www.forbes.com\/councils\/forbestechcouncil\/2019\/12\/17\/reality-check-still-spending-more-time-gathering-instead-of-analyzing\/\" target=\"_blank\" rel=\"noreferrer noopener\"><span class=\"TextRun Underlined SCXW87446132 BCX8\" lang=\"EN-IN\" xml:lang=\"EN-IN\" data-contrast=\"none\"><span class=\"NormalTextRun SCXW87446132 BCX8\" data-ccp-charstyle=\"Hyperlink\">approximately 30%<\/span><\/span><\/a><span class=\"TextRun SCXW87446132 BCX8\" lang=\"EN-IN\" xml:lang=\"EN-IN\" data-contrast=\"auto\"><span class=\"NormalTextRun SCXW87446132 BCX8\">\u202fof their weekly hours to searching for, governing, and preparing data. These numbers are especially challenging when keeping track of records, which are the documents and information that organizations must keep for compliance, regulation, and good management practices.<\/span><\/span><span class=\"EOP SCXW87446132 BCX8\" data-ccp-props=\"{&quot;335551550&quot;:6,&quot;335551620&quot;:6}\">\u00a0<\/span><\/p>\n<h2 class=\"h3\"><strong>What is Records Management?<\/strong><\/h2>\n<p><a href=\"\/platform\/records-management\/\" target=\"_blank\" rel=\"noopener\"><span data-contrast=\"none\">Records management<\/span><\/a><span data-contrast=\"auto\">, <\/span><span data-contrast=\"auto\">refers to\u2002the tracking and control of any record, whether physical or electronic. <\/span><span data-contrast=\"auto\">ensuring that <\/span><span data-contrast=\"auto\"> information\u2002is orderly filed and retained in accordance with legal, regulatory, and operational requirements. Records management involves the processes relating to the creation, receipt, maintenance, use, and disposal of\u2002records. A record, in this context, is a piece of information that records a business transaction.<\/span><span data-ccp-props=\"{&quot;335551550&quot;:6,&quot;335551620&quot;:6}\">\u00a0<\/span><\/p>\n<p><span data-contrast=\"auto\">Records include contracts, paper files, reports, emails, memos, electronic files, videos, instant messaging logs, and databases. Physical boxes or file cabinets hold paper records at\u2002an office or a storage facility. On\u2002the other hand, the physical documents can be stored in off-site, on-site, or cloud storage media. Here are a few common records examples:<\/span><span data-ccp-props=\"{&quot;335551550&quot;:6,&quot;335551620&quot;:6}\">\u00a0<\/span><\/p>\n<ul>\n<li>Financial records<\/li>\n<li>Medical records<\/li>\n<li>Legal records<\/li>\n<li>Personnel records<\/li>\n<\/ul>\n<h2 class=\"h3\"><strong>Why is Records Management Important?\u00a0<\/strong><\/h2>\n<p><span class=\"TrackedChange SCXW64983176 BCX8\"><span class=\"TextRun SCXW64983176 BCX8\" lang=\"EN-IN\" xml:lang=\"EN-IN\" data-contrast=\"auto\"><span class=\"NormalTextRun SCXW64983176 BCX8\">A modern r<\/span><\/span><\/span><span class=\"TextRun SCXW64983176 BCX8\" lang=\"EN-IN\" xml:lang=\"EN-IN\" data-contrast=\"auto\"><span class=\"NormalTextRun SCXW64983176 BCX8\">ecords management<\/span><\/span><span class=\"TrackedChange SCXW64983176 BCX8\"><span class=\"TextRun SCXW64983176 BCX8\" lang=\"EN-IN\" xml:lang=\"EN-IN\" data-contrast=\"auto\"><span class=\"NormalTextRun SCXW64983176 BCX8\"> system<\/span><\/span><\/span><span class=\"TextRun SCXW64983176 BCX8\" lang=\"EN-IN\" xml:lang=\"EN-IN\" data-contrast=\"auto\"><span class=\"NormalTextRun SCXW64983176 BCX8\"> ensures that records are securely stored, retrieved, and managed. <\/span><\/span><span class=\"TrackedChange SCXW64983176 BCX8\"><span class=\"TextRun SCXW64983176 BCX8\" lang=\"EN-IN\" xml:lang=\"EN-IN\" data-contrast=\"auto\"><span class=\"NormalTextRun SCXW64983176 BCX8\">Beyond storage, RMS system <\/span><\/span><\/span><span class=\"TextRun SCXW64983176 BCX8\" lang=\"EN-IN\" xml:lang=\"EN-IN\" data-contrast=\"auto\"><span class=\"NormalTextRun SCXW64983176 BCX8\">also helps ensure adherence to legal obligations and regulations concerning the handling, access, and <\/span><span class=\"NormalTextRun SCXW64983176 BCX8\">utilization<\/span><span class=\"NormalTextRun SCXW64983176 BCX8\"> of information. Records management<\/span><\/span><span class=\"TrackedChange SCXW64983176 BCX8\"><span class=\"TextRun SCXW64983176 BCX8\" lang=\"EN-IN\" xml:lang=\"EN-IN\" data-contrast=\"auto\"><span class=\"NormalTextRun SCXW64983176 BCX8\"> system<\/span><\/span><\/span><span class=\"TextRun SCXW64983176 BCX8\" lang=\"EN-IN\" xml:lang=\"EN-IN\" data-contrast=\"auto\"><span class=\"NormalTextRun SCXW64983176 BCX8\"> is important for several reasons, including:<\/span><\/span><span class=\"EOP SCXW64983176 BCX8\" data-ccp-props=\"{&quot;335551550&quot;:6,&quot;335551620&quot;:6}\">\u00a0<\/span><\/p>\n<ul>\n<li><strong>Historical value:<\/strong> Historical value from the records helps you understand how businesses operated in the past, thus helping businesses organize their future operations and acknowledging historical data in making plans instead of relying on assumptions and intuition.<\/li>\n<li><strong>Security:<\/strong> Records management helps prevent the loss of documents, including the physical destruction of paper-based files, as well as digital records breaches, such as hacking attempts that can\u2002expose sensitive information online without authorization.<\/li>\n<li><strong>Compliance:<\/strong> A compliance\u2002program helps organizations follow every legal requirement related to document retention, including privacy rights regulations. This protects companies from the risk of being fined or sued\u2002because of poorly managed information.<\/li>\n<li><strong>Access control<\/strong>: Effective recordkeeping systems help organizations manage who can see certain types of information. They can control who can access information based on their job and responsibilities while also making sure security protocols are followed in different departments of the company.<\/li>\n<\/ul>\n<div style=\"background-color: #ffe5d4; padding: 25px; border-radius: 14px; font-family: 'Segoe UI', Tahoma, sans-serif; text-align: center; box-shadow: 0 4px 12px rgba(0,0,0,0.08); max-width: 700px; margin: 30px auto;\">\n<h2 style=\"color: #0a2a43; font-size: 22px; margin-bottom: 15px; font-weight: 600;\">The Forrester Wave\u2122: Content Platforms, Q1 2025<\/h2>\n<p>Organizations looking for an advanced content platform capable of scaling for heavy workloads and that need deployment flexibility and advanced automation and AI capabilities should consider Newgen. <br \/><a style=\"background-color: #ff6c2c; color: #fff; padding: 12px 24px; border-radius: 8px; font-size: 16px; font-weight: 600; text-decoration: none; display: inline-block; transition: background-color 0.3s;\" href=\"\/resources\/analyst-report-the-forrester-wave-content-platforms-q1-2025\/\" target=\"_blank\" rel=\"noopener\"> Learn More<\/a><\/p>\n<\/div>\n<h2 class=\"h3\"><strong>How Records Management System Ensures Compliance with Regulatory Standards<\/strong><\/h2>\n<p>An organization&#8217;s adherence to important data protection laws is demonstrated by its compliance with appropriate standards. Some examples of these laws include the California Consumer Protection Act and the General Data Protection Regulation (GDPR). Both of these regulations require records officers to take steps to protect personal information from being misused by individuals and organizations. There are several ways to show compliance:<\/p>\n<ul>\n<li>Setting up and managing a records management program, such as one defined by ISO 30301.<\/li>\n<li>Creating and enforcing data protection and records management policies.<\/li>\n<li>Developing records management protocols and performing regular reviews.<\/li>\n<li>Applying records management controls based on the findings from compliance audits.<\/li>\n<\/ul>\n<p>Staying compliant is essential because failing to do so may result in fines and other serious consequences.<\/p>\n<div style=\"background-color: #d6eaf8; padding: 15px 20px; border-radius: 10px; font-family: 'Segoe UI', Tahoma, sans-serif; font-size: 16px; line-height: 1.4; color: #191970; box-shadow: rgba(0, 0, 0, 0.1) 0px 2px 8px; display: flex; align-items: center; gap: 10px; max-width: 850px; margin: 0px auto; text-align: left;\"><a style=\"text-decoration: underline; color: #191970;\" href=\"https:\/\/landing.newgensoft.com\/hubfs\/_2020%20Website%20files\/eBooks\/Vision%20Digital%20India%202047%20Reimagining%20Governance%20to%20Fulfil%20a%20Billion%20Dreams%20(1).pdf\" target=\"_blank\" rel=\"noopener\"><em><span style=\"font-size: 18px;\"> From central to state government and municipal to the judiciary. Learn how you can enhance the overall citizen experience, establish digital trust, and build an integrated governance ecosystem. <\/span><\/em><\/a><\/div>\n<h2 class=\"h3\"><strong>Example of Records Management<\/strong><\/h2>\n<p>Consider an example of a government organization. To modernize its records management system, this agency is focused on digitizing the operations of various relevant organizations while also ensuring the management and protection of national records. To streamline the record management process both within the authority and across <a href=\"\/resources\/\" target=\"_blank\" rel=\"noopener\">17 different government agencies<\/a>, they\u2019ve opted to utilize Newgen&#8217;s certified electronic document and record management system (EDRMS) products.<\/p>\n<h2 class=\"h3\"><strong>Future-proofing Information with Intelligent Records Management Software<\/strong><\/h2>\n<p>In recent years, records and information management (RIM) has seen a major shift. We\u2019ve moved away from old-fashioned paper systems to modern digital platforms. This change isn\u2019t just about going digital; it\u2019s also about using technology to boost efficiency, enhance security, and make things more accessible.<\/p>\n<p>A prime example of this transformation can be seen in the global market for document management systems. According to a report by <a href=\"https:\/\/www.mordorintelligence.com\/industry-reports\/document-management-systems-market\">Mordor Intelligence<\/a>, the market is projected to increase from USD 10.51 billion in 2025 to USD 19.81 billion by 2030. That\u2019s a significant growth rate, translating to a compound annual growth rate (CAGR) of 14.50% over the period. This surge is largely driven by the demand for smoother business operations, compliance with regulations, and the rising trend of remote work.<\/p>\n<p>The statistics indicate that <a href=\"\/platform\/artificial-intelligence-data-science\/\" target=\"_blank\" rel=\"noopener\">AI and Machine Learning (ML)<\/a> are becoming more and more integrated into document management systems. By leveraging machine learning algorithms to analyze how documents are used, companies can better anticipate future needs and optimize their workflows. These technologies not only boost productivity but also enhance decision-making by providing smarter search capabilities, automated document classification, and predictive analytics.<\/p>\n\n<style>.events-two-col .section_row{background:#FAF2F0;border-radius:30px}.events-two-col .left_content{padding:45px;margin:0}@media screen and (min-width:768px){.events-two-col .left_content{min-height:335px}}.events-two-col .right_content{padding:0}.events-two-col .section_description{padding-bottom:45px}.events-two-col .cta-btn{background:#ff8310 0% 0% no-repeat padding-box;border-radius:27px;padding:15px 25px}.events-two-col img,.events-two-col video,.events-two-col iframe{position:absolute;top:0;left:0;width:100%;height:100%;object-fit:cover;object-position:left}@media screen and (min-width:768px){.events-two-col .section_row .col-12{margin:0;padding:0}.events-two-col img,.events-two-col video,.events-two-col iframe{border-radius:0 30px 30px 0}}@media screen and (max-width:768px){.events-two-col .col-height{height:220px}.events-two-col .col-12{padding:0}.events-two-col .section_row{margin:0}.events-two-col .right_content{position:relative}.events-two-col .left_content{padding:30px}.events-two-col img,.events-two-col video,.events-two-col iframe{height:220px;border-radius:0 0 30px 30px!important;top:-1px}}.p_arabics-template-default .events-two-col .section_description ul{list-style-type:none}.p_arabics-template-default .events-two-col .section_description ul li{position:relative;padding-right:15px;padding-left:0}.p_arabics-template-default .events-two-col .section_description ul li::before{content:'';position:absolute;top:8px;right:0;width:7px;height:7px;background:#000;border-radius:50%}<\/style>\n  <section class=\"zyIGsavdOXyJ events-two-col uiblocks section-padding\">\n  \t<div class=\"container\">\n    \t<div class=\"row section_row\">      \n      \t<div class=\"col-12 col-md-6 order-md-2\">\n\t\t\t\t\t<div class=\"left_content\">\n            \n            <h3 class=\"section_title brand-darker font-semibold mar-b-4\">Book a Demo \u2013 Simplify Records Management with Newgen!<\/h3>\n            <div  class=\"section_description\"><p><span data-teams=\"true\">Leverage Newgen\u2019s AI-powered Record Management System to manage physical and electronic records while retaining their integrity and authenticity.<\/span><\/p>\n<\/div>\n            <p class=\"\">\n              <a class=\"btn-primary cta-btn mar-b-2\" href=\"\/contact\/\" target=\"_blank\" rel=\"noopener\">Book a Demo<\/a>        \n            \n            <\/p>\n            <\/div>\n            <\/div>\n      \t<div class=\"col-12 col-md-6 col-height order-md-1\">\n    \t\t<div class=\"right_content\">\n            \n            \n            \n            \n         <\/div>\n        <\/div>\n      <\/div>\n    <\/div>\n  <\/section>\n  \n  \n\n<script>\n\n<\/script>","protected":false},"excerpt":{"rendered":"<p>According to research conducted by IDC, data workers dedicate\u202fapproximately 30%\u202fof their weekly hours to searching for, governing, and preparing data. These numbers are especially challenging when keeping track of records, which are the documents and information that organizations must keep for compliance, regulation, and good management practices.\u00a0 What is Records Management? Records management, refers to\u2002the [&hellip;]<\/p>\n","protected":false},"author":26,"featured_media":2143524510,"comment_status":"open","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"_acf_changed":false,"footnotes":""},"categories":[1],"tags":[20,49],"resources-topic":[],"resources-group":[],"class_list":["post-2143524509","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-blog","tag-records-management","tag-records-management-system"],"acf":[],"yoast_head":"<!-- This site is optimized with the Yoast SEO plugin v28.5 - https:\/\/yoast.com\/product\/yoast-seo-wordpress\/ -->\n<title>The Importance of Records Management in an Era of Compliance and Digital Efficiency - Newgen Resources (DX++)<\/title>\n<meta name=\"robots\" content=\"index, follow, max-snippet:-1, max-image-preview:large, max-video-preview:-1\" \/>\n<link rel=\"canonical\" href=\"https:\/\/newgensoft.com\/resources\/blog\/importance-of-records-management\/\" \/>\n<meta property=\"og:locale\" content=\"en_US\" \/>\n<meta property=\"og:type\" content=\"article\" \/>\n<meta property=\"og:title\" content=\"The Importance of Records Management in an Era of Compliance and Digital Efficiency - Newgen Resources (DX++)\" \/>\n<meta property=\"og:description\" content=\"According to research conducted by IDC, data workers dedicate\u202fapproximately 30%\u202fof their weekly hours to searching for, governing, and preparing data. These numbers are especially challenging when keeping track of records, which are the documents and information that organizations must keep for compliance, regulation, and good management practices.\u00a0 What is Records Management? Records management, refers to\u2002the [&hellip;]\" \/>\n<meta property=\"og:url\" content=\"https:\/\/newgensoft.com\/resources\/blog\/importance-of-records-management\/\" \/>\n<meta property=\"og:site_name\" content=\"Newgen Resources (DX++)\" \/>\n<meta property=\"article:published_time\" content=\"2025-03-07T00:00:00+00:00\" \/>\n<meta property=\"article:modified_time\" content=\"2026-07-08T11:34:56+00:00\" \/>\n<meta property=\"og:image\" content=\"https:\/\/newgensoft.com\/resources\/wp-content\/uploads\/sites\/6\/2025\/03\/digital-records-management-software.jpg\" \/>\n\t<meta property=\"og:image:width\" content=\"1152\" \/>\n\t<meta property=\"og:image:height\" content=\"768\" \/>\n\t<meta property=\"og:image:type\" content=\"image\/jpeg\" \/>\n<meta name=\"author\" content=\"newgensoftware\" \/>\n<meta name=\"twitter:card\" content=\"summary_large_image\" \/>\n<meta name=\"twitter:label1\" content=\"Written by\" \/>\n\t<meta name=\"twitter:data1\" content=\"newgensoftware\" \/>\n\t<meta name=\"twitter:label2\" content=\"Est. reading time\" \/>\n\t<meta name=\"twitter:data2\" content=\"4 minutes\" \/>\n<script type=\"application\/ld+json\" class=\"yoast-schema-graph\">{\"@context\":\"https:\\\/\\\/schema.org\",\"@graph\":[{\"@type\":\"Article\",\"@id\":\"https:\\\/\\\/newgensoft.com\\\/resources\\\/blog\\\/importance-of-records-management\\\/#article\",\"isPartOf\":{\"@id\":\"https:\\\/\\\/newgensoft.com\\\/resources\\\/blog\\\/importance-of-records-management\\\/\"},\"author\":{\"name\":\"newgensoftware\",\"@id\":\"https:\\\/\\\/newgensoft.com\\\/resources\\\/#\\\/schema\\\/person\\\/c9c925c47d338b578415ab755331f564\"},\"headline\":\"The Importance of Records Management in an Era of Compliance and Digital Efficiency\",\"datePublished\":\"2025-03-07T00:00:00+00:00\",\"dateModified\":\"2026-07-08T11:34:56+00:00\",\"mainEntityOfPage\":{\"@id\":\"https:\\\/\\\/newgensoft.com\\\/resources\\\/blog\\\/importance-of-records-management\\\/\"},\"wordCount\":846,\"commentCount\":0,\"publisher\":{\"@id\":\"https:\\\/\\\/newgensoft.com\\\/resources\\\/#organization\"},\"image\":{\"@id\":\"https:\\\/\\\/newgensoft.com\\\/resources\\\/blog\\\/importance-of-records-management\\\/#primaryimage\"},\"thumbnailUrl\":\"https:\\\/\\\/newgensoft.com\\\/resources\\\/wp-content\\\/uploads\\\/sites\\\/6\\\/2025\\\/03\\\/digital-records-management-software.jpg\",\"keywords\":[\"Records Management\",\"records management system\"],\"articleSection\":[\"Blog\"],\"inLanguage\":\"en-US\",\"potentialAction\":[{\"@type\":\"CommentAction\",\"name\":\"Comment\",\"target\":[\"https:\\\/\\\/newgensoft.com\\\/resources\\\/blog\\\/importance-of-records-management\\\/#respond\"]}]},{\"@type\":\"WebPage\",\"@id\":\"https:\\\/\\\/newgensoft.com\\\/resources\\\/blog\\\/importance-of-records-management\\\/\",\"url\":\"https:\\\/\\\/newgensoft.com\\\/resources\\\/blog\\\/importance-of-records-management\\\/\",\"name\":\"The Importance of Records Management in an Era of Compliance and Digital Efficiency - Newgen Resources (DX++)\",\"isPartOf\":{\"@id\":\"https:\\\/\\\/newgensoft.com\\\/resources\\\/#website\"},\"primaryImageOfPage\":{\"@id\":\"https:\\\/\\\/newgensoft.com\\\/resources\\\/blog\\\/importance-of-records-management\\\/#primaryimage\"},\"image\":{\"@id\":\"https:\\\/\\\/newgensoft.com\\\/resources\\\/blog\\\/importance-of-records-management\\\/#primaryimage\"},\"thumbnailUrl\":\"https:\\\/\\\/newgensoft.com\\\/resources\\\/wp-content\\\/uploads\\\/sites\\\/6\\\/2025\\\/03\\\/digital-records-management-software.jpg\",\"datePublished\":\"2025-03-07T00:00:00+00:00\",\"dateModified\":\"2026-07-08T11:34:56+00:00\",\"breadcrumb\":{\"@id\":\"https:\\\/\\\/newgensoft.com\\\/resources\\\/blog\\\/importance-of-records-management\\\/#breadcrumb\"},\"inLanguage\":\"en-US\",\"potentialAction\":[{\"@type\":\"ReadAction\",\"target\":[\"https:\\\/\\\/newgensoft.com\\\/resources\\\/blog\\\/importance-of-records-management\\\/\"]}]},{\"@type\":\"ImageObject\",\"inLanguage\":\"en-US\",\"@id\":\"https:\\\/\\\/newgensoft.com\\\/resources\\\/blog\\\/importance-of-records-management\\\/#primaryimage\",\"url\":\"https:\\\/\\\/newgensoft.com\\\/resources\\\/wp-content\\\/uploads\\\/sites\\\/6\\\/2025\\\/03\\\/digital-records-management-software.jpg\",\"contentUrl\":\"https:\\\/\\\/newgensoft.com\\\/resources\\\/wp-content\\\/uploads\\\/sites\\\/6\\\/2025\\\/03\\\/digital-records-management-software.jpg\",\"width\":1152,\"height\":768,\"caption\":\"digital records management system\"},{\"@type\":\"BreadcrumbList\",\"@id\":\"https:\\\/\\\/newgensoft.com\\\/resources\\\/blog\\\/importance-of-records-management\\\/#breadcrumb\",\"itemListElement\":[{\"@type\":\"ListItem\",\"position\":1,\"name\":\"Home\",\"item\":\"https:\\\/\\\/newgensoft.com\\\/resources\\\/\"},{\"@type\":\"ListItem\",\"position\":2,\"name\":\"The Importance of Records Management in an Era of Compliance and Digital Efficiency\"}]},{\"@type\":\"WebSite\",\"@id\":\"https:\\\/\\\/newgensoft.com\\\/resources\\\/#website\",\"url\":\"https:\\\/\\\/newgensoft.com\\\/resources\\\/\",\"name\":\"Newgen DX++\",\"description\":\"\",\"publisher\":{\"@id\":\"https:\\\/\\\/newgensoft.com\\\/resources\\\/#organization\"},\"potentialAction\":[{\"@type\":\"SearchAction\",\"target\":{\"@type\":\"EntryPoint\",\"urlTemplate\":\"https:\\\/\\\/newgensoft.com\\\/resources\\\/?s={search_term_string}\"},\"query-input\":{\"@type\":\"PropertyValueSpecification\",\"valueRequired\":true,\"valueName\":\"search_term_string\"}}],\"inLanguage\":\"en-US\"},{\"@type\":\"Organization\",\"@id\":\"https:\\\/\\\/newgensoft.com\\\/resources\\\/#organization\",\"name\":\"Newgen Software\",\"url\":\"https:\\\/\\\/newgensoft.com\\\/resources\\\/\",\"logo\":{\"@type\":\"ImageObject\",\"inLanguage\":\"en-US\",\"@id\":\"https:\\\/\\\/newgensoft.com\\\/resources\\\/#\\\/schema\\\/logo\\\/image\\\/\",\"url\":\"https:\\\/\\\/newgensoft.com\\\/resources\\\/wp-content\\\/uploads\\\/sites\\\/6\\\/2026\\\/06\\\/Newgen-Logo_Light-scaled.png\",\"contentUrl\":\"https:\\\/\\\/newgensoft.com\\\/resources\\\/wp-content\\\/uploads\\\/sites\\\/6\\\/2026\\\/06\\\/Newgen-Logo_Light-scaled.png\",\"width\":2560,\"height\":788,\"caption\":\"Newgen Software\"},\"image\":{\"@id\":\"https:\\\/\\\/newgensoft.com\\\/resources\\\/#\\\/schema\\\/logo\\\/image\\\/\"}},{\"@type\":\"Person\",\"@id\":\"https:\\\/\\\/newgensoft.com\\\/resources\\\/#\\\/schema\\\/person\\\/c9c925c47d338b578415ab755331f564\",\"name\":\"newgensoftware\",\"image\":{\"@type\":\"ImageObject\",\"inLanguage\":\"en-US\",\"@id\":\"https:\\\/\\\/secure.gravatar.com\\\/avatar\\\/8733893a075124a3026cb908ca3f42f6f9cc5153f44ea6c37051cbdb04353892?s=96&d=mm&r=g\",\"url\":\"https:\\\/\\\/secure.gravatar.com\\\/avatar\\\/8733893a075124a3026cb908ca3f42f6f9cc5153f44ea6c37051cbdb04353892?s=96&d=mm&r=g\",\"contentUrl\":\"https:\\\/\\\/secure.gravatar.com\\\/avatar\\\/8733893a075124a3026cb908ca3f42f6f9cc5153f44ea6c37051cbdb04353892?s=96&d=mm&r=g\",\"caption\":\"newgensoftware\"}}]}<\/script>\n<!-- \/ Yoast SEO plugin. -->","yoast_head_json":{"title":"The Importance of Records Management in an Era of Compliance and Digital Efficiency - Newgen Resources (DX++)","robots":{"index":"index","follow":"follow","max-snippet":"max-snippet:-1","max-image-preview":"max-image-preview:large","max-video-preview":"max-video-preview:-1"},"canonical":"https:\/\/newgensoft.com\/resources\/blog\/importance-of-records-management\/","og_locale":"en_US","og_type":"article","og_title":"The Importance of Records Management in an Era of Compliance and Digital Efficiency - Newgen Resources (DX++)","og_description":"According to research conducted by IDC, data workers dedicate\u202fapproximately 30%\u202fof their weekly hours to searching for, governing, and preparing data. These numbers are especially challenging when keeping track of records, which are the documents and information that organizations must keep for compliance, regulation, and good management practices.\u00a0 What is Records Management? Records management, refers to\u2002the [&hellip;]","og_url":"https:\/\/newgensoft.com\/resources\/blog\/importance-of-records-management\/","og_site_name":"Newgen Resources (DX++)","article_published_time":"2025-03-07T00:00:00+00:00","article_modified_time":"2026-07-08T11:34:56+00:00","og_image":[{"width":1152,"height":768,"url":"https:\/\/newgensoft.com\/resources\/wp-content\/uploads\/sites\/6\/2025\/03\/digital-records-management-software.jpg","type":"image\/jpeg"}],"author":"newgensoftware","twitter_card":"summary_large_image","twitter_misc":{"Written by":"newgensoftware","Est. reading time":"4 minutes"},"schema":{"@context":"https:\/\/schema.org","@graph":[{"@type":"Article","@id":"https:\/\/newgensoft.com\/resources\/blog\/importance-of-records-management\/#article","isPartOf":{"@id":"https:\/\/newgensoft.com\/resources\/blog\/importance-of-records-management\/"},"author":{"name":"newgensoftware","@id":"https:\/\/newgensoft.com\/resources\/#\/schema\/person\/c9c925c47d338b578415ab755331f564"},"headline":"The Importance of Records Management in an Era of Compliance and Digital Efficiency","datePublished":"2025-03-07T00:00:00+00:00","dateModified":"2026-07-08T11:34:56+00:00","mainEntityOfPage":{"@id":"https:\/\/newgensoft.com\/resources\/blog\/importance-of-records-management\/"},"wordCount":846,"commentCount":0,"publisher":{"@id":"https:\/\/newgensoft.com\/resources\/#organization"},"image":{"@id":"https:\/\/newgensoft.com\/resources\/blog\/importance-of-records-management\/#primaryimage"},"thumbnailUrl":"https:\/\/newgensoft.com\/resources\/wp-content\/uploads\/sites\/6\/2025\/03\/digital-records-management-software.jpg","keywords":["Records Management","records management system"],"articleSection":["Blog"],"inLanguage":"en-US","potentialAction":[{"@type":"CommentAction","name":"Comment","target":["https:\/\/newgensoft.com\/resources\/blog\/importance-of-records-management\/#respond"]}]},{"@type":"WebPage","@id":"https:\/\/newgensoft.com\/resources\/blog\/importance-of-records-management\/","url":"https:\/\/newgensoft.com\/resources\/blog\/importance-of-records-management\/","name":"The Importance of Records Management in an Era of Compliance and Digital Efficiency - Newgen Resources (DX++)","isPartOf":{"@id":"https:\/\/newgensoft.com\/resources\/#website"},"primaryImageOfPage":{"@id":"https:\/\/newgensoft.com\/resources\/blog\/importance-of-records-management\/#primaryimage"},"image":{"@id":"https:\/\/newgensoft.com\/resources\/blog\/importance-of-records-management\/#primaryimage"},"thumbnailUrl":"https:\/\/newgensoft.com\/resources\/wp-content\/uploads\/sites\/6\/2025\/03\/digital-records-management-software.jpg","datePublished":"2025-03-07T00:00:00+00:00","dateModified":"2026-07-08T11:34:56+00:00","breadcrumb":{"@id":"https:\/\/newgensoft.com\/resources\/blog\/importance-of-records-management\/#breadcrumb"},"inLanguage":"en-US","potentialAction":[{"@type":"ReadAction","target":["https:\/\/newgensoft.com\/resources\/blog\/importance-of-records-management\/"]}]},{"@type":"ImageObject","inLanguage":"en-US","@id":"https:\/\/newgensoft.com\/resources\/blog\/importance-of-records-management\/#primaryimage","url":"https:\/\/newgensoft.com\/resources\/wp-content\/uploads\/sites\/6\/2025\/03\/digital-records-management-software.jpg","contentUrl":"https:\/\/newgensoft.com\/resources\/wp-content\/uploads\/sites\/6\/2025\/03\/digital-records-management-software.jpg","width":1152,"height":768,"caption":"digital records management system"},{"@type":"BreadcrumbList","@id":"https:\/\/newgensoft.com\/resources\/blog\/importance-of-records-management\/#breadcrumb","itemListElement":[{"@type":"ListItem","position":1,"name":"Home","item":"https:\/\/newgensoft.com\/resources\/"},{"@type":"ListItem","position":2,"name":"The Importance of Records Management in an Era of Compliance and Digital Efficiency"}]},{"@type":"WebSite","@id":"https:\/\/newgensoft.com\/resources\/#website","url":"https:\/\/newgensoft.com\/resources\/","name":"Newgen DX++","description":"","publisher":{"@id":"https:\/\/newgensoft.com\/resources\/#organization"},"potentialAction":[{"@type":"SearchAction","target":{"@type":"EntryPoint","urlTemplate":"https:\/\/newgensoft.com\/resources\/?s={search_term_string}"},"query-input":{"@type":"PropertyValueSpecification","valueRequired":true,"valueName":"search_term_string"}}],"inLanguage":"en-US"},{"@type":"Organization","@id":"https:\/\/newgensoft.com\/resources\/#organization","name":"Newgen Software","url":"https:\/\/newgensoft.com\/resources\/","logo":{"@type":"ImageObject","inLanguage":"en-US","@id":"https:\/\/newgensoft.com\/resources\/#\/schema\/logo\/image\/","url":"https:\/\/newgensoft.com\/resources\/wp-content\/uploads\/sites\/6\/2026\/06\/Newgen-Logo_Light-scaled.png","contentUrl":"https:\/\/newgensoft.com\/resources\/wp-content\/uploads\/sites\/6\/2026\/06\/Newgen-Logo_Light-scaled.png","width":2560,"height":788,"caption":"Newgen Software"},"image":{"@id":"https:\/\/newgensoft.com\/resources\/#\/schema\/logo\/image\/"}},{"@type":"Person","@id":"https:\/\/newgensoft.com\/resources\/#\/schema\/person\/c9c925c47d338b578415ab755331f564","name":"newgensoftware","image":{"@type":"ImageObject","inLanguage":"en-US","@id":"https:\/\/secure.gravatar.com\/avatar\/8733893a075124a3026cb908ca3f42f6f9cc5153f44ea6c37051cbdb04353892?s=96&d=mm&r=g","url":"https:\/\/secure.gravatar.com\/avatar\/8733893a075124a3026cb908ca3f42f6f9cc5153f44ea6c37051cbdb04353892?s=96&d=mm&r=g","contentUrl":"https:\/\/secure.gravatar.com\/avatar\/8733893a075124a3026cb908ca3f42f6f9cc5153f44ea6c37051cbdb04353892?s=96&d=mm&r=g","caption":"newgensoftware"}}]}},"_links":{"self":[{"href":"https:\/\/newgensoft.com\/resources\/wp-json\/wp\/v2\/posts\/2143524509","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/newgensoft.com\/resources\/wp-json\/wp\/v2\/posts"}],"about":[{"href":"https:\/\/newgensoft.com\/resources\/wp-json\/wp\/v2\/types\/post"}],"author":[{"embeddable":true,"href":"https:\/\/newgensoft.com\/resources\/wp-json\/wp\/v2\/users\/26"}],"replies":[{"embeddable":true,"href":"https:\/\/newgensoft.com\/resources\/wp-json\/wp\/v2\/comments?post=2143524509"}],"version-history":[{"count":3,"href":"https:\/\/newgensoft.com\/resources\/wp-json\/wp\/v2\/posts\/2143524509\/revisions"}],"predecessor-version":[{"id":2143531700,"href":"https:\/\/newgensoft.com\/resources\/wp-json\/wp\/v2\/posts\/2143524509\/revisions\/2143531700"}],"wp:featuredmedia":[{"embeddable":true,"href":"https:\/\/newgensoft.com\/resources\/wp-json\/wp\/v2\/media\/2143524510"}],"wp:attachment":[{"href":"https:\/\/newgensoft.com\/resources\/wp-json\/wp\/v2\/media?parent=2143524509"}],"wp:term":[{"taxonomy":"category","embeddable":true,"href":"https:\/\/newgensoft.com\/resources\/wp-json\/wp\/v2\/categories?post=2143524509"},{"taxonomy":"post_tag","embeddable":true,"href":"https:\/\/newgensoft.com\/resources\/wp-json\/wp\/v2\/tags?post=2143524509"},{"taxonomy":"resources-topic","embeddable":true,"href":"https:\/\/newgensoft.com\/resources\/wp-json\/wp\/v2\/resources-topic?post=2143524509"},{"taxonomy":"resources-group","embeddable":true,"href":"https:\/\/newgensoft.com\/resources\/wp-json\/wp\/v2\/resources-group?post=2143524509"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}