{"id":2143532436,"date":"2026-11-13T19:18:18","date_gmt":"2026-11-13T13:48:18","guid":{"rendered":"https:\/\/newgensoft.com\/resources\/"},"modified":"2026-11-13T19:18:19","modified_gmt":"2026-11-13T13:48:19","slug":"how-a-national-infrastructure-authority-finds-records-70-90-faster-with-newgenone-rms","status":"publish","type":"case-study","link":"https:\/\/newgensoft.com\/resources\/how-a-national-infrastructure-authority-finds-records-70-90-faster-with-newgenone-rms\/","title":{"rendered":"How a National Infrastructure Authority Finds Records 70\u201390% Faster with NewgenONE RMS"},"content":{"rendered":"\n<p class=\"wp-block-paragraph\">A national public infrastructure authority manages 40 TB+ of engineering records, contracts, regulatory filings and correspondence for 3,000+ users. With information spread across legacy systems, finding, classifying, and governing records involved significant manual effort. To modernize records management, the authority implemented <strong>NewgenONE Records Management System (RMS)<\/strong> on a secure government cloud.<\/p>\n\n\n\n<h2 class=\"wp-block-heading\"><strong>How Does Newgen Use AI to Streamline Government Records Management?<\/strong><\/h2>\n\n\n\n<p class=\"wp-block-paragraph\"><strong>NewgenONE Records Management streamlines the complete records lifecycle, from capturing and classifying records to filing, discovery, and governance. Furthermore, it:<\/strong><\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li><strong>Makes records easier to find:<\/strong> Uses semantic search to find relevant information through plain-language queries<\/li>\n\n\n\n<li><strong>Simplifies document review:<\/strong> Summarizes lengthy documents and answers questions with links to source records<\/li>\n\n\n\n<li><strong>Strengthens records governance:<\/strong> Applies configured records standards, identifies sensitive content and logs automated actions for auditability<\/li>\n<\/ul>\n\n\n\n<h2 class=\"wp-block-heading\"><strong>What Results Did the Authority Achieve with the Records Management Implementation?<\/strong><\/h2>\n\n\n\n<ul class=\"wp-block-list\">\n<li>70\u201390% faster record discovery<\/li>\n\n\n\n<li>80\u201390% of records processed without manual intervention<\/li>\n\n\n\n<li>95%+ accuracy in classification and key metadata fields<\/li>\n\n\n\n<li>60\u201380% less document review time<\/li>\n\n\n\n<li>100% of automated actions logged and auditable<\/li>\n<\/ul>\n\n\n\n<h2 class=\"wp-block-heading\"><strong>Frequently Asked Questions<\/strong><\/h2>\n\n\n\n<div class=\"schema-faq wp-block-yoast-faq-block\"><div class=\"schema-faq-section\" id=\"faq-question-1794576205692\"><strong class=\"schema-faq-question\"><strong>How can AI improve government records management?<\/strong><\/strong> <p class=\"schema-faq-answer\">AI can automate record classification, metadata extraction, folder recommendations, duplicate detection, document search, and governance workflows. This reduces manual effort, improves information discovery, and strengthens records governance across government departments.<\/p> <\/div> <div class=\"schema-faq-section\" id=\"faq-question-1794576225195\"><strong class=\"schema-faq-question\"><strong>How does AI automate government records classification and filing?<\/strong><\/strong> <p class=\"schema-faq-answer\">AI identifies document types, extracts key metadata, detects duplicates, and recommends appropriate folders. In this implementation, more than 95% of records were classified correctly, while 80\u201390% required no manual intervention.<\/p> <\/div> <div class=\"schema-faq-section\" id=\"faq-question-1794576247099\"><strong class=\"schema-faq-question\"><strong>How can government agencies search large volumes of digital records faster?<\/strong><\/strong> <p class=\"schema-faq-answer\">AI-powered semantic search understands natural-language queries and retrieves relevant records. NewgenONE Marvin also summarizes long documents and provides answers with links to source records. In this implementation, record discovery became 70\u201390% faster.<\/p> <\/div> <div class=\"schema-faq-section\" id=\"faq-question-1794576269382\"><strong class=\"schema-faq-question\"><strong>How does AI help government organizations maintain records compliance?<\/strong><\/strong> <p class=\"schema-faq-answer\">AI applies configured records standards, retention schedules, and governance rules. It also identifies sensitive content and maintains audit logs of automated actions. Human approval remains part of disposition workflows.<\/p> <\/div> <div class=\"schema-faq-section\" id=\"faq-question-1794576294804\"><strong class=\"schema-faq-question\"><strong>Can AI manage records across multiple government divisions?<\/strong><\/strong> <p class=\"schema-faq-answer\">Yes. A centralized records management platform can support multiple divisions and users while applying common governance standards. In this implementation, NewgenONE RMS manages 40 TB+ of records for over 3,000 users.<\/p> <\/div> <div class=\"schema-faq-section\" id=\"faq-question-1794576310463\"><strong class=\"schema-faq-question\"><strong>Which Newgen solution supports AI-powered government records management?<\/strong><\/strong> <p class=\"schema-faq-answer\">NewgenONE Records Management combines AI-powered classification, metadata extraction, intelligent search, document summarization, automated governance, and audit trails on a secure government cloud.<\/p> <\/div> <\/div>\n","protected":false},"excerpt":{"rendered":"<p>A national public infrastructure authority manages 40 TB+ of engineering records, contracts, regulatory filings and correspondence for 3,000+ users. With information spread across legacy systems, finding, classifying, and governing records involved significant manual effort. To modernize records management, the authority implemented NewgenONE Records Management System (RMS) on a secure government cloud. How Does Newgen Use [&hellip;]<\/p>\n","protected":false},"author":34,"featured_media":2143532437,"template":"","resources-topic":[265,173,96,233,263,337,187],"resources-group":[],"class_list":["post-2143532436","case-study","type-case-study","status-publish","has-post-thumbnail","hentry","resources-topic-enterprise-records","resources-topic-modern-records-management","resources-topic-newgenone","resources-topic-record-management-system","resources-topic-records-lifecycle-management","resources-topic-records-management","resources-topic-records-management-system"],"acf":[],"yoast_head":"<!-- This site is optimized with the Yoast SEO plugin v28.8 - https:\/\/yoast.com\/product\/yoast-seo-wordpress\/ -->\n<title>A National Infrastructure Authority Finds Records Faster with NewgenONE RMS<\/title>\n<meta name=\"description\" content=\"Discover how NewgenONE RMS uses AI-powered search, classification and governance to manage records, achieving 70\u201390% faster discovery.\" \/>\n<meta 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