NewgenONE’s records management system offers comprehensive management of enterprise records, from creation and maintenance to usage and disposition. It enhances accountability for both physical and electronic records by ensuring their authenticity, reliability, and integrity. Leveraging this system enables enterprises to excel in audits and meet compliance requirements for legal and regulatory standards such as DoD 5015.02, VERS, ISO 16175 1 & 2, ISO 15489, and NRAA Oman.
The platform provides a robust workspace for record managers, allowing them to streamline the record lifecycle by classifying, processing, retrieving, and performing various operations on records. It supports rule-based governance for the storage and destruction of records according to organizational requirements. Additionally, it ensures record security, generates detailed reports, and integrates seamlessly with third-party systems. Enterprises can also control their records through various customizable configuration options, making NewgenONE an essential tool for efficient records management.
NewgenONE’s records management system provides an array of features designed to streamline and secure record handling.
The Intuitive Dashboard offers a unified view of all relevant information about records and related tasks through a catalogue of predefined widgets, and a hyper-personalized interface tailored to different user personas.
Secure Archival and Tracking ensures policy-based, long-term archival of content—including physical, email, and social records—and manages and tracks documents and records while maintaining their authenticity and adhering to regulatory retention schedules.
Controlled Records Storage and Access includes controlled information storage and access, along with legal hold capabilities for preserving information and records retention. It also allows for rights accessibility for file plans, records, requests, and returns, enabling greater functional security.
The Record Search and Retrieval Capabilities feature a simple user interface for adding and indexing documents, searching for and managing records, and accessing physical copies from storage systems through rule-based content archival and retrieval.
Detailed Reporting and Auditing provide end-to-end visibility with tracking and accessing of physical documents and digital records, along with detailed report and audit trails. Finally,
Integration Adaptors offer ready-made connectors for MS SharePoint (online or on-premises) for manual and automatic filing of records into the RMS, and archiving records and content from MS Office applications such as Outlook, Word, Excel, and PowerPoint.